Terms & Conditions

In these terms and conditions the following words shall have the following meanings:-

"the client" shall mean the party who contracts pursuant to these Terms and Conditions with the venue for the provision of services relating to the event;

"event booking form" shall contain the details of the event and shall be incorporated into these Terms and Conditions in relation to the agreement between the venue and the client in question;

"the event" shall mean the conference, banquet, function or letting provided by the venue for the client pursuant to these Terms and Conditions;

"the venue" shall mean Union Kirk a subsidiary of PB Development Company Ltd co a company incorporated under the Companies Acts in Scotland, registration no SC097813 and having its registered office at 15 Summer Street, Aberdeen AB10 1SB (Vat no 430248679)

"Terms and Conditions" shall mean the terms and conditions set out herein.

Booking:

Upon receiving an enquiry in relation to the proposed event the venue shall issue an event booking form setting out the relevant details of the proposed event including a copy of these terms and conditions which will then be forwarded to the client in question. It is not until confirmation of receipt of these signed documents by the venue that any event shall be deemed as confirmed.

In the event that the event booking form is not received by the venue, the venue shall then have the discretion as to whether to extend or withdraw the offer.

Payment is due to be made by the client to the venue within thirty days of the date of invoice. The price specified in the event booking form will reflect the total amount known and to be charged by the venue as at the date of the invoice. The venue reserves the right to invoice the client to make payment to the venue for any other items provided by the venue in relation to the event which may be either unknown or unquantifiable as at the date of the previous invoice.

All payments should be made to PB Development Company Ltd.

In the event that any payment is not made by the client within thirty days of the date of the invoice in question, the venue shall be entitled to charge interest at the standard base rate on the amount outstanding from the date on which the invoice in question was due for payment until the balance is cleared.

The client shall be obliged to provide confirmation of the number of attendees due to attend the event when requested by the venue, not less than seven working days prior to the event. In the event that the client wishes to increase the number of attendees from the number specified in the event booking form, this should be requested directly with the venue and will be entirely at the discretion of the venue. In the event that there is a reduction in the number of attendees as specified in the event booking form, the venue reserves the right to invoice the client for the minimum number of individuals specified in the event booking form.

The client acknowledges that the venue is obliged to comply with certain statutory and common law obligations, including without prejudice to the generality of the foregoing, liquor licensing, fire regulation and Health and Safety regulations. The client is to ensure that all attendees of the event comply with any requirements necessary in terms of such legal obligations as may be directed by staff of the venue.

All food and drink consumed at the event, on venue premises must be supplied only by the venue or its authorised agents.

The venue will not accept any responsibility for any items of personal property of the client or attendees at any event which are left unattended at the venue whether overnight or otherwise including but not limited to wedding presents. All items of property are left entirely at the owners risk.

The venue will accept no responsibility for any damage or loss arising from the acts or omissions of attendees at any other event at the venue premises.

Cancellation:

The venue shall be entitled at their sole discretion to cancel the event upon notice to the client of the occurrence of one or more of the following circumstances:

The closure of the venue premises or any part thereof, due to circumstances out with the control of the venue.

The insolvency of the client.

Where arrears of payment of any amount due to the venue by the client in relation to the event or any other event organised by that client at company premises, are outstanding for more than fourteen days.

The occurrence of any other circumstances which in the sole opinion of the venue would lead to either the reputation of the venue being damaged or damage being caused to property of the venue.

In the event of cancellation due to circumstances beyond control of the venue, the venue will refund any payments made by the client. The venue shall not have any further liability to the client.

In the event that the client wishes to cancel all or part of the event, cancellation charges will apply as follows:

Cancellation out with 20 weeks prior to the event — Loss of deposit payment only Cancellation between 20 and 12 weeks in advance — 40% of the total event revenue Cancellation between 12 weeks and fourteen days in advance — 75% of the total event revenue

Cancellation less than 14 days of the event — 100% of the total event revenue.

Reservation of the venue will be limited to the time specified within the event booking form. The venue will reserve the right to clear venue in order to fulfil any other obligation out with the times booked and to charge an additional rate to the client if not vacated by the agreed time.

The Client shall be liable for any loss or damage caused, either to the property of the venue, its patrons or any other item of property within the venue.

The venue will take reasonable steps to fulfil its best obligations in respect of any event, in accordance with the details set out in the event booking form, to the best of its ability, but it has the right to provide alternative service of an equivalent standard (whether at the venue premise; or elsewhere) at no additional cost to the client.

Force Majeure. The venue will reserve the right to cancel its agreement with the client without liability to the extent that it is prevented, hindered or delayed in the carrying out of its obligations due to circumstances beyond its reasonable control including without limitation, acts of god, compliance with any law or governmental order, rule, regulation or direction, war or national emergency, riot, an act or threatened act of terrorism, fire, explosion, flood, pandemic, non-compliance by any sub-contractor or strikes or failure of any service, any of which circumstances shall mean "Force Majeure" in these Terms and Conditions. The venue will however use reasonable endeavours to bring the Force Majeure to an acceptable conclusion for all parties.

Prices. The venue reserves the right to review its prices from time to time and to alter without notice but whilst communicating any change to the client in a timely fashion. In the event that a price change is applied to a confirmed booking, the Client shall not be entitled to terminate the contract provided such increase is in line with inflation or additional tax imposed.

Governing Law. This event booking form shall be governed by Scots Law and The Scottish Courts shall have the exclusive jurisdiction to settle any dispute or claim that arises out of or in connection with this event booking form.